Tender Notice

 

 

 APPLICATION TO BE FILLED BY THE APPLICANT 

               

ÌlÉÌuÉSÉ AÉqÉǧÉhÉ ÄTüÉqÉï/   APPLICATION FOR TENDER

                                         DETAILS OF APPLICANT

 

  ÌlÉÌuÉSÉ    MüÉ lÉÉqÉ/Name of the Tender                                    :

   urÉuÉxÉÉrÉ / Profession                                                             :

       OûÏ. AÉD .LlÉ xÉÇZrÉÉ / TIN Number/GST Number                 :

       SÕUpÉÉwÉ xÉÇZrÉÉ/Phone number (LL Mobile)                            :

       QûÉMübÉU MüÉ mÉÔUÉ mÉiÉÉ/ Full Postal address with pin Code        :

 

 

xÉåuÉÉ qÉåÇ/ To,

mÉëÉcÉÉrÉï/ The Principal

के वि कोडगु / KV KODAGU

qÉÇÌQûMåüUÏ/ 571201 ÎeÉsÉÉ- MüÉåQûaÉÑ./ Madikeri-571201,Kodagu Dist.

 

qÉWûÉåSrÉ /Sir,

 

             Sub : ÌlÉÌuÉSÉ TüÉqÉï MüÉ mÉëxiÉÑiÉÏMüUhÉ/ Submission of Tender for  Security, Conservancy & Gardener

 

1. AÉmÉMåü MüÉrÉÉïsÉrÉ MüÐ ÌuÉxiÉ×iÉ ÌlÉÌuÉSÉ AÍkÉxÉÔcÉlÉÉ xÉÇZrÉÉ: F. No:13088/ KV/KDG/ S.H.G/2019-20/         31.07.2019  ÌSlÉÉÇMü Måü AlÉÑxÉÉU AkÉÉåWûxiÉɤÉUÏ AÉmÉÔÌiÉï WåûiÉÑ  ÌlÉÌuÉSÉ  AÉuÉåSlÉ mÉ§É mÉëxiÉÑiÉ MüUlÉÉ cÉÉWûiÉÉ Wæû ÌlÉÌuÉSÉ MüÉåQû AÉæU ÌuÉxiÉ×iÉ ÌuÉuÉUhÉ lÉÏcÉå ÌSrÉÉ eÉÉ UWûÉ Wæû:

 In pursuance to your office letter No:F.13088/KV/KDG/ S.H.G/2019-20/         dated 31.07.2019,  the undersigned wish to submit this application to participate in the tender for supply/ Service, for the tender code and details noted below.

 

Sl. No

mÉëMüÉU/  Type

C LqÉ. QûÏ /EMD

1

Security Services

Rs. 10000/-

2

House Keeping & Gardening Services

Rs. 10000/-

 

 

Rs. 20000/-

 

2.xÉÇsÉalÉ ÄTüÉqÉï qÉãÇ E²ØiÉ SUã SÉã mÉëÌiÉrÉÉãÇ qÉãÇ/The rates are quoted in the enclosed format in duplicate.

3.M×ümÉrÉÉ -------à MüÉ  ÌSlÉÉÇMü------- MüÉ kÉÉËUiÉ xÉÇZrÉÉ---------MüÉ  ÌuÉeÉrÉÉ oÉæÇMü / pÉÉUiÉÏrÉ xOåûOû oÉæMü /MåülÉUÉ oÉæÇMü/ Union Bank of India,  qÉÌQûMåüUÏ xÉã eÉÉUÏ  QíûÉÄniÉ mÉëÉmiÉ MüUåÇ/. Please find herewith DD bearing No.------------------------date-------------------of             Rs.-----------(Rupees------------------------------)drawn on Nationalised Bank payable at  Madikeri, being Earnest money Deposit.

4. qÉæÇ ÌlÉÌuÉSÉ  AÍkÉxÉÔcÉlÉÉ  MüÐ zÉiÉÉåïÇ AÉæU SzÉÉAÉåÇ  MüÉ mÉÉsÉlÉ MüÃÆaÉÉ |  I/We abide by the terms and conditions set forth in the tender notification.

 

kÉlrÉuÉÉS/Thanking You,                                                                 

 pÉuÉSÏrÉ/Yours faithfully

 

 

                                                                        AÉuÉåSMü MüÉ lÉÉqÉ/  Name & signature of the applicant. 

 

 

 

TENDER DOCUMENT FOR SECURITY SERVICES 2019-20

 

TENDER DOCUMENT

 Sub :       "Inviting Bid for engaging Service Provider Firm for providing    

             Manpower (Security Service) through service contract.

Sir/Madam,

The Kendriya Vidyalaya Kodagu, is administered by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India for imparting education to the children of transferable Central Govt. Employees among others.

2.       Sealed competitive Bids are invited by the Kendriya Vidyalaya Kodagu from the reputed/registered Consultant/Service Provider Firm for providing Manpower through service contract initially for a period of 01 (one) year w.e.f 01/10/2019 which may likely to be extended for another one year.

Man power required:-

S. No.

Category of Manpower

Number of personnel required in  the shifts

As per the following shifts

1.

Security Guards

 Without Arms Exp. personnel

01 (One)

Shift I –from 6.00AM to 2.00 PM

2.

Security Guards

Without Arms Exp. personnel

01 (One)

Shift II –from 2.00PM to 10.00PM

3.

Security Guards

Without Arms Exp. personnel

01 (One)

Shift II –from 10.00PM to 6.00AM

3.       Quoted Price:

The Bidder shall quote unit rate which shall comprise of monthly remuneration,+ EPF,+ ESI &+ Service Charges+ if any = in the format of quotation only attached (Annexure - A).

The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.(ie., minimum wages).

The Bidder shall deposit Rs.10,000/- [Ten thousand only] in the form of crossed Demand draft drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account, payable at Kodagu         ( Cheques are not accepted )as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

The selected firm has to furnish performance security in the form of Crossed demand draft for an amount equal to 10% of annual contract value.  The Performance security shall be submitted within 10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.

(f)     Telex or Facsimile Bids are not acceptable.

4.       Each Bidder must submit only one Bid.

5.        Validity of Bid:

The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

 

 

 

6.       Terms and Conditions:

(a)               The remuneration shall be disbursed through cheque at KV Kodagu’s premises.

(b)              The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the KV Kodagu’s office/premises as per the monthly remuneration quoted without any deduction.

(c)               The  Contracting Agency will submit the invoice/bill  along with proof of disbursement in triplicate after making the payment to the employees provided to the KV Kogadu’s office/premises supported with the following documents :-

(i)    Details of disbursement made to the staff furnishing cheque details for each payment,

(ii)  Proof of payment of statutory obligation such as EPF, ESI, and any other applicable tax.

Payment to the Contracting agency will be released within 07 days from the date of the receipt of the invoice/bill.

(d)              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)               The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor/Client.

(f)                The Contracting Agency will provide the security services round the clock all the days in a month according to the duty timing shown at pre-pages/above.  KV Kodagu also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted. 

(g)               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

Total Monthly Remuneration = Monthly remuneration -A1

   where A1   =         Monthly remuneration      X  Nos. of days of absence

                              Nos. of days in the month

(h)            The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV Kodagu.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by KV Kodagu.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence /unsuitability for KV Kogadu shall be made within 24 hours.

(i)     The contracting Agency will be required to sign Agreement with the KV Kodagu. The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Agreement.

(j)     In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KV Kodagu reserves the right to claim and recover damages from Contracting Agency.

(k)    The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

(l)     The Contracting Agency will deploy the trained/professional security guards, (ex-servicemen) who are below the age of 50 years as well as physically fit and mentally alert.  Preference will be given to the Ex. servicemen.  The Contracting Agency will also ensure that the security guards are free from Aid or any other infectious disease before deployment for work.

(m)    The Contracting Agency shall provide to their security personnel with impressive summer uniform as well as winter uniform with insignia.

(n) The Contractor shall comply with all the laws and regulations applicable in the matter of such workers as are engaged by it.

(o) The contractor’s staff shall not disturb the employees of the Kendriya Vidyalaya or make any sort of noise in the school premises.

(p) The contractor’s workers shall be polite, courteous, well behaved and honest.

 The contractor shall be fully responsible and liable for any theft, burglary, fire or any other mischievous deed done by its workers.

(r)  The contractor’s workers shall not enter into any unlawful activity within the K.V. Premises and shall have a good moral character.

(s)          The Kendriya Vidyalaya shall have the right to impose cash penalty on the contractor or deduct such amounts from its security deposit in case the Kendriya Vidyalaya is put to any financial loss directly or indirectly by any act of omission or commission on the part of the Contractor’s workers.

(t)          The contractor shall be directly responsible for the payment of wages, which should not be less than the minimum wages prescribed by the Central Govt.  And will include such other benefits as may be available to its employees under the relevant acts and regulations applicable.  The Kendriya Vidyalaya shall not entertain any such claim of the person employed by the contractors and shall not be liable for it.

(u)          Insurance and accident risks of the workers will be the responsibility of the contractor.

(v)          All the workers of the Contractor shall be free from infectious diseases.

(w)         The contractor will ensure that proper Licence/ Permission from the concerned authorities wherever applicable, are obtained promptly.  

7.       Evaluation of Bid:

The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner:

(i)The bid will be treated as non-responsive if following documents are not attached :-

(a)      Brief profile of the company and evidence to establish that the bidder has

         successfully executed contracts of similar nature and magnitude in the last 3

        (three) years.

(b)      Audited Balance Sheet & Profit and Loss Account.

(c)      List of clientele during last 3 years along with cost of assignment.

(d)      PAN No. and Current IT clearance certificate.

(e)      Attested copy of proof of EPF registration.

(f)      Attested copy of proof of ESI registration.

(g)      Attested copy of proof of Service Tax Registration.

(h)      The Bidder shall deposit Rs.10,000/- in the form of crossed DD drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account, payable at Kodagu as earnest money along with the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(ii)Remuneration of staff, quoted below minimum wages applicable for Security Guards (With arms/without arms) etc., in the Central Govt.  shall render the Bid disqualified for evaluation.

 

(iii)   The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

 

8.    Award of Contract:

(a)   The Indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per para 7.

 

(b)    The Indentor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in para 2 above.

 

(c)    The indentor prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

 

(d)              Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

(e)                Firms/Agencies quoting service charge less than 2% will be treated as Non-responsive and their quotations will be rejected.

 

 

f)  Monthly remuneration to be calculated for 30 days which should not be less than minimum wages prescribed by Central Government.

 

 

g) Service charges should not be less than 2%.

 

 

9.         Last date and time of receipt of Bids

You are requested to submit the Sealed Bids superscribed on the envelope as "Bids for providing Security Services in KV Kodagu on service charge basis" on or before 21.08.2019 by 3.00 PM by Speed post/Registered post only.  The tenders will be opened at 3.00 PM  on 22.08.2019 at KV Kodagu in   If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs. 10,000/- (Rupees TenThousand only) is to be deposited along with tender document.

The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV Kodagu.

                                                        

 

                                                                         Signature

       Name:

                          Designation:                                              

                                                   For and on behalf of the                                                   Kendriya Vidyalaya Kodagu


ANNEXURE-‘A’

FORMAT OF BID

Security Guards (With Arms  /  Without Arms)

(All figures in Rs.)

S. No.

Category of

Manpower

Number

Unit monthly remuneration

EPF Rate

ESI Rate

Service charges/ overhead profit

Monthly Unit Rate (Col.4+5+6+7)

1

2

3

4

5

6

7

8

 

1

 

 

Security Guards

 Without Arms Exp. personnel

 

 

 

03

 

 

 

 

 

                                                                                                                                                           

 

 

NOTE:            1.         Monthly Remuneration  =  Full one  month Salary  ( As per  Central Govt.  Labour Act w.e.f. 1.1.2019 +

                                     EPS                                  =  % ( existing Rules) +

                                     ESI                                   =  % ( existing Rules) +

                                     Service Charges      (is Mandatory)                   + =  (Total  Amounts  mentioned in Coloumn   8)

                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.

 

We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also

Agree to enter into the agreement .  Bid Security of Rs.____________(Rupees___________________________

__________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on_________________

 

 

                                                                                                                                                                        (Bidder)

                                                                                                                                                                        Signature: _______________                                                                                                                                                                         Name:__________________ 

 

 


ANNEXURE-‘A’

FORMAT OF BID

Security Guards (Without Arms Experienced Personnel)

(All figures in Rs.)

S. No.

Category of

Manpower

Number

Unit monthly remuneration

EPF Rate

ESI Rate

Service charges/charges of uniforms/bonus  etc. including overhead profit

Monthly Unit Rate (Col.4+5+6+7)

Total monthly cost (Col.8X3)

1

2

3

4

5

6

7

8

9

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                           

 

NOTE:            1.         Service Tax shall be quoted separately.

                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.

 

We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also

Agree to enter into the agreement .  Bid Security of Rs.____________(Rupees___________________________

__________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on_________________

 

 

 

                                                                                                                 (Bidder)

 

                                                                                                               Signature: _______________                                                                                                                                            Name:_________________

 

TENDER NOTICE FOR HOUSE KEEPING AND GARDENING SERVICES  2019-20

TENDER DOCUMENT

 

Sub :    "Inviting Bid for engaging Service Provider Firm for providing Manpower (House Keeping & Gardener Service) through service contract.

 

 

    Sir/Madam,

The Kendriya Vidyalaya Kodagu, is administered by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India for imparting education to the children of transferable Central Govt. Employees among others.

 

2.  Sealed competitive Bids are invited by the Kendriya Vidyalaya Kodagu, from the reputed/registered Consultant/Service Provider Firm for providing Manpower through service contract initially for a period of 01 (one) year w.e.f 01/10/2019 which may likely to be extended for another one year.

 

Man power required:-

S. No.

Category of Manpower

  Number of

 workers required

111.

Sweeping & Cleaning labourers

(   without cleaning materials/ With cleaning materials)

Gardner

 03  

 

 

01

An outline of tasks to be carried out by different category of manpower provided is detailed as under:-

                                                 S.No.

Category of Manpower

Responsibilities

 

1

    Sweeping & cleaning labourers

       To clean the Entire School Building/Vidyalaya Campus.

 

Gardner

For providing gardening services in the

entire Vidyalaya campus -  entrance area &

potted plants, lawn, staff quarters area.

 

C.    Work will have to be got done in the following way:-                 

 

i)             Sweeping of entire area of the building and surroundings of building, cleaning the entire Vidyalaya campus  and collection of all waste material and disposal of the same as per instructions of the KV Kodagu

ii)           Cleaning of the floor area with wet floor dusters and detergent disinfectants etc. once in the morning before opening the school and thereafter every 2 hours specially in the areas like corridors, toilets  etc. 

 

iii)         Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants once in the morning and again in the afternoon and whenever required.

iv)          Regular dusting/cleaning of class room & office furniture (tables and chairs)All departments and equipments, telephones, book cases, filing cabinets, almirahs and doors and windows including removal of cobwebs everyday before opening of the school.

v)            The choking of the sanitary installations e.g. w.c’s Traps, Bottle traps, gully traps etc. is to be cleared within 24 hours of noticing the complaint.

vi)          Filling of water in all water tanks.

 

GARDENER : SCOPE OF WORK:

i)             The contractor is to employ adequate ONE trained gardener for providing gardening services in the entire Vidyalaya campus -  entrance area & potted plants, lawn, staff quarters area.

ii)           The  Gardener / House keeping employees should be deployed for all days of the month except Sunday and Gazetted Holidays, unless otherwise required on written requisition. Additional charges for cleaning/sweeping, etc on holiday(s) whenever required will be paid on pro-rata basis.

iii)         Developing Lawns & Gardens of the Vidyalaya by cutting of grass & bushes,  

Cleaning of weeds & hedges, putting annual and seasonal flower plants and ornamental plants, watering, cutting and pruning of plants.

iv)          Maintaining of the lawns and gardens by watering, cutting, pruning & weeding,  putting new annual and seasonal flower plants and ornamental plants, and putting pesticides and manure, ant termite treatment with termicides etc., as the sole responsibility of the agency.

v)             All sorts of tools and implements and other materials needed for the maintenance of the lawns and gardens will be provided by the Vidyalaya.

vi)          Wild growth of grass, bushes and trees in the lawn, sports ground, staff quarters  and entrance area  is to be cut regularly and disposed off away at a place acceptable to  Municipal committee.

vii)        All existing flowerbeds are to be watered regularly and seasonal/all weather saplings, flowers and plants are to be planted /replaced.

viii)       All pots and lawn to be regularly watered and maintained in good conditions, grass

in the lawn to be maintained.

ix)          Adequate quantity of manure, pesticide and herbicides to be provided by the

contractor to ensure good growth of plants.

x)           The contractor is also to provide special services not spelled out above in relation to  gardening service which may be asked by Principal or committee framed to supervise the gardening services, in the interest of Vidyalaya

 

 

 STOCK AND SUPPLIES

The contractor shall maintain sufficient stocks of various items such as the garden implements like spades, Belchas, Garden Pipes, Manure, Sprinklers, brooms, lawn movers, baskets etc. so as to meet normal requirements.  The contractor shall not be permitted to stop supplying any items for any reasons.   

  The Principal /monitoring committee will decide the adequacy of any such item in garden.  The contractor will be bound by such decision.

 

3.   Quoted Price:

(a)               The Bidder shall quote unit rate which shall comprise of monthly remuneration, EPF, ESI & other statutory costs and Service Charges in the format of quotation only attached (Annexure - A).

(b)              The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

(c)               The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

(d)              The Bidder shall deposit Rs.10,000/-[Ten thousand only] in the form of  crossed  DD  drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account  payable at Kodagu as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

     The selected firm has to furnish performance security in the form crossed DD for an     

     amount equal to 10% of annual contract value.  The Performance security shall be submitted

     within 10 days from the date of Notification of Award.  The earnest money shall be

     returned only after the Performance security is submitted by the Contracting Agency.

      Telex or Facsimile Bids are not acceptable.

 4. Each Bidder must submit only one Bid.

5. Validity of Bid:

The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

 

Terms and Conditions:

The remuneration shall be disbursed through cheque at KV Kodagu’s premises.

The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the KV Kodagu’s office/premises as per the monthly remuneration quoted without any deduction.

The  Contracting Agency will submit the invoice/bill  along with proof of disbursement in triplicate after making the payment to the employees provided to the KV Kodagu’s office/premises supported with the following documents :-

(i)         Details of disbursement made to the staff furnishing cheque details for each payment,

(ii)        Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 

 

Payment to the Contracting agency will be released within 07 days from the date of the receipt of the invoice/bill.

The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor/Client.

In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

 

Total Monthly Remuneration = Monthly remuneration -A1

  where A1   =         Monthly remuneration      X  Nos. of days of absence

                           Nos. of days in the month

 

(g)        The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV Kodagu.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by KV Kodagu.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence /unsuitability for KV Kodagu shall be made within 24 hours.

 

(h)        The contracting Agency will be required to sign a Agreement with the KV Kodagu.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Agreement.

 

(i)         In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KV Kodagu reserves the right to claim and recover damages from Contracting Agency.

 

(j)        The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

(k)        The Contracting Agency will deploy the trained/professional, who are below the age of 50 years as well as physically fit and mentally alert.  Preference will be given to the experience person.  The Contracting Agency will also ensure that the workers are free from Aid or any other infectious disease before deployment for work.

(l)         The Contracting Agency shall provide to their workers with impressive summer uniform as well as winter uniform with insignia.

(j)              The contractor shall be directly responsible for the payment of wages, which should not be less than the minimum wages prescribed by the Central Govt. And will include such other benefits as may be available to its employees under the relevant acts and regulations applicable.  The Kendriya Vidyalaya shall not entertain any such claim of the person employed by the contractors and shall not be liable for it.

 

 

 

 

7.         Evaluation of Bid:

 

The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner:

 

(i)         The bid will be treated as non-responsive if following documents are not attached :-

(a)        Brief profile of the company and evidence to establish that the bidder has successfully      

            executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)        Audited Balance Sheet & Profit and Loss Account.

(c)        List of clientele during last 3 years along with cost of assignment.

(d)        PAN No. and Current IT clearance certificate.

(e)        Attested copy of proof of EPF registration.

(f)        Attested copy of proof of ESI registration.

(g)        Attested copy of proof of Service Tax Registration.

(h)        The Bidder shall deposit Rs.10,000/- in the form of crossed DD drawn in favour of

            Kendriya Vidyalaya Kodagu, VVN Account, payable at Kodagu as earnest money along

            with the Bid.  The earnest money shall be returned to the unsuccessful bidders after

           the award of the contract.

 

(ii)        Remuneration of staff, quoted below minimum wages applicable for Sweeping and

           Cleaning labourers in the Central Govt. shall render the Bid disqualified for evaluation.

 

(iii)       The evaluation will be done for all the items put together. Indenting Office will award

            the contract to the lowest evaluated responsive bidder.

 

8.         Award of Contract:

 

(a)              The Indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per para 7.

 

(b)             The Indentor reserves the right at the time of award of contract to increase or

 decrease the requirement of manpower indicated in para 2 above.

 

(c)              The indentor prior to the expiration of the Bid validity period will notify the bidder

 whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

 

(k)           Notwithstanding the above, the Indentor reserves the right to accept or reject all

           Bids and to cancel the biding process and reject all Bids at any time prior to the award

           of the contract.

 

 

 

 

 

(l)          Firms/Agencies quoting service charge less than 2% will be treated as Non-

       responsive and their quotations will be rejected.

 

 

(g)   Monthly remuneration to be calculated for 30 days which should not be less      

      than minimum wages prescribed by Central Government.

 

 

(e)               Service charges should not be less 2%.

 

9.         Last date and time of receipt of Bids

 

You are requested to submit the Sealed Bids superscribed on the envelope as "Bids for providing Housekeeping Services in KV Kodagu on service charge basis" on or before 21/08/2019 by 3.00 PM by Speed post/Registered post only.  The tenders will be opened at 3.00 PM on 22/08/2019 at KV Kodagu in the presence of bidders on last date of submission of tenders.  If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.10,000/- (Rupees Ten Thousand only) is to be deposited along with tender document.

 

The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV Kodagu.

 

 

 

 

                                                                          Signature

Name:

                                                Designation:                                              

                                                   For and on behalf of the                                                   Kendriya Vidyalaya KODAGU

                                                                                              

 

 

 

 


ANNEXURE-‘A’

FORMAT OF BID

Sweeping and cleaning labourers & Gardner ( Without cleaning materials)

(All figures in Rs.)

S. No.

Category of

Manpower

Number

Unit monthly remuneration

EPF Rate

ESI Rate

Service charges/ overhead profit

Monthly Unit Rate (Col.4+5+6+7)

Total monthly cost (Col.8X3)

1

2

3

4

5

6

7

8

9

1

Sweeping and cleaning labours

 

 

 

 

 

 

 

2

Gardner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                           

 

NOTE:            1.         Monthly Remuneration  =  Full one  month Salary  ( As per  Central Govt.  Labour Act w.e.f. 1.1.2019 +

                                     EPS                                  =  % ( existing Rules) +

                                     ESI                                   =  % ( existing Rules) +

                                     Service Charges      (is Mandatory)                   + =  (Total  Amounts  mentioned in Coloumn   8)

                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.

We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement.  Bid Security of Rs._________________ (Rupees_____________________________________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on____________________________

 

 

                                                                                                            (Bidder)

                                                                                                            Signature: _______________                                                                                                                                                                                                 Name:__________________                                                                                                                         


ANNEXURE-‘A’

FORMAT OF BID

Sweeping and cleaning labourers ( With cleaning materials)

                                                                                                                                                                                                                     (All figures in Rs.)

S. No.

Category of

Manpower

Number

Unit monthly remuneration

EPF Rate

ESI Rate

Service charges/ charges of uniforms/bonus  etc. including overhead profit

Monthly Unit Rate (Col.4+5+6+7+8)

Cost of Cleaning materials

Total monthly cost (Col.8X3+9)

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                           

 

NOTE:            1.         Service Tax shall be quoted separately.

                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.

 

We agree to provide the above service of manpower including material and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement.  Bid Security of Rs._________________ (Rupees_____________________________________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on____________________________

 

                                                                                                                        (Bidder)

                                                                                                                        Signature: _______________                                                                                                                                                                                                               Name:__________________                                                                                                                         

 

 

 

 

 

 

 

 

TENDER DOCUMENT FOR   SCHOOL  FURNITURE  ---- ----  DISPLAYED IN  DOWNLOAD - HOME PAGE 

                                                           

 

 

********************************* 

KENDRIYA VIDYALAYA KODAGU

Near K M Cariyappa Circle, Madikeri – 571201 (Karnataka State)

TENDER NOTICE

            Sealed Tenders are invited for awarding contract for out-sourcing the security and conservancy services in K V Kodagu Sealed tender should reach this office within 15 days of publication of this notice in Newspaper.  The tender form/document can be obtained from K V Kodagu  at the above mentioned address on all working days (between 1.30 PM to 3.00 PM) against non-refundable payment of Rs.500/- (Rupees Five hundred only) through Demand Draft/ Pay Order to be drawn in favour of “VVN Account Kendriya Vidyalaya Kodagu.” payable at Madikeri  The downloaded tender form/document will also be accepted if Demand draft will be enclosed.   For details visit our WEBSITE www.kvkodagu.ac.in                                       

                                                                                                                  PRINCIPAL

[08272-224200]                                                                                     KV Kodagu

 

 

 

 

____________*****************************************___________

 

 

 

 

 

 

 

 

 

 

Tender Notice for Supply of KYOCERA Printer

 

 

 

 
 
 
 
  *********************************************************************************************************************************************************************************
 
 
 

** Tender Notification etended till 04-10-2016. It will be opened at 3.00PM on 5th October 2016 and terms and conditions remain same.

 

             Tender Notice Inviting  for Security Services

पत्रांक सं: LÄTü.13088 /Måü.ÌuÉ./Måü.QûÏ.eÉÏ./ 2016-17/                                                      ÌSlÉÉÇMü: 15.09.2016

 
 
 
TENDER DOCUMENT
 
Sub :  "Inviting Bid for engaging Service Provider Firm for providing Manpower through service contract.
 

Sir/Madam,

 

The Kendriya Vidyalaya Kodagu, Madikeri is administered by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India for imparting education to the children of transferable Central Govt. Employees among others.

 

2.       Sealed competitive Bids are invited by the Kendriya Vidyalaya Kodagu Madikeri from the reputed/registered Consultant/Service Provider Firm for providing Manpower through service contract initially for a period of 01 (one) year w.e.f 01-10-2016 (Central Govt.labour rates) which may be extended by another one year, as indicated below:-

 
A.      Area of the Building                         Temporary accommodation provided
By District administration in Junior college campus 09 rooms and 06 toilets, corridors, and open areas.  Parties are advised to see the location.
 
            Address/Location of the                   Kendriya Vidyalaya Kodagu,
            Building                                                 Near K M Cariyapp Circle,
                                                                            Madikeri- 571 201
                                                                             KODAGU:Dist
B.       Man power required:-
 
 
S. No.
 
Category of Manpower
 
Minimum qualifications or/and experience
 
Number of personnel required in  the shifts
As per the following shifts
1.
Security Guards
Middle Standard
01 (One)
Shift I –from 6.00AM to 2.00 PM
2.
Security Guards
Middle Standard
01 (One)
Shift II –from 2.00PM to 10.00PM
3.
Security Guards
Middle Standard
01 (One)
Shift III –from 10.00PM to 6.00AM
Total Three security guards.
An outline of tasks to be carried out by different category of manpower provided is detailed as under:-
 
 
S.No.
 
Category of Manpower
 
Responsibilities
 
1.
Security Guards
To provide security/guard the Vidyalaya class room , different departments office  and entire vidyalaya campus.
3.         Quoted Price:
 
(a)               The Bidder shall quote unit rate which shall comprise of monthly remuneration, EPF, ESI & other statutory costs and Service Charges in the format of quotation only attached (Annexure - A).

(b)              The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

(c)               The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

(d)              The Bidder shall deposit Rs.1,000/- in the form of crossed Demand draft drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account, payable at Madikeri as earnest money alongwith the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(e)               The selected firm has to furnish performance security in the form of Crossed demand draft for an amount of Rs.10,000/- (Rupees Ten Thousand only)  The Performance security shall be submitted within 10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.

(f)        Telex or Facsimile Bids are not acceptable.

4.         Each Bidder must submit only one Bid.

5.          Validity of Bid:

The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

 

6.         Terms and Conditions:

(a)                                The remuneration shall be disbursed through cheque at KV Kodagu’s premises.

(b)                               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the KV Kodagu’s office/premises as per the monthly remuneration quoted without any deduction.

(c)                                The  Contracting Agency will submit the invoice/bill  alongwith proof of disbursement in triplicate after making the payment to the employees provided to the KV Kodagu’s office/premises supported with the following documents :-

(i)      Details of disbursement made to the staff furnishing cheque details for each payment,

(ii)     Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 

Payment to the Contracting agency will be released within 07 days from the date of the receipt of the invoice/bill.

(d)              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)                                 The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor/Client.

(f)                                  The normal School hours of KV Kodagu is from 8.30 am to 4.00 pm     six days from Monday to Saturday.  However, the Contracting Agency will provide the security services round the clock all the days in a month according to the duty timing shown at pre-pages/above.  KV Kodagu also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.  

(g)                                In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

 

Total Monthly Remuneration = Monthly remuneration -A1

           where A1   =         Monthly remuneration      X  Nos. of days of absence

Nos. of days in the month

(h)       The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV Kodagu.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by KV Kodagu.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence /unsuitability for KV Kodagu shall be made within 24 hours.

(i)         The contracting Agency will be required to sign a contract with the KV Kodagu as per the Model Contract enclosed for ready reference.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

(j)         In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KV Kodagu reserves the right to claim and recover damages from Contracting Agency.

(k)        The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

(l)         The Contracting Agency will deploy the trained/professional security guards/security supervisor, preferably ex.servicemen, who are below the age of 50 years as well as physically fit and mentally alert.  Preference will be given to the Ex.servicemen.  The Contracting Agency will also ensure that the security guards are free from Aid or any other infectious disease before deployment for work.

(m)      The KV Kodagu shall provide a small guard room/space for Security  Guards deployed by the Contracting Agency.  No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the office except the staff of Contracting Agency on duty.

(n)       The Contracting Agency shall provide to their security personnel with impressive summer uniform as well as winter uniform with insignia.

 

 

7.         Evaluation of Bid:

 

The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner:

 

(i)         The bid will be treated as non-responsive if following documents are not attached :-

(a)       Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)       Audited Balance Sheet & Profit and Loss Account.

(c)        List of clientele during last 3 years along with cost of assignment.

(d)       PAN No. and Current IT clearance certificate.

(e)       Attested copy of proof of EPF registration.

(f)        Attested copy of proof of ESI registration.

(g)       Attested copy of proof of Service Tax Registration.

(h)       The Bidder shall deposit Rs.1,000/- in the form of crossed DD drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account, payable at Madikeri as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

 

(ii)        Remuneration of staff, quoted below minimum wages applicable for Un-skilled, Semi-skilled, Skilled, Clerical and Non-technical supervisory staff, in the Govt. of Karnataka shall render the Bid disqualified for evaluation.

 

(iii)       The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

 

 

 

 

8.         Award of Contract:

 

(a)       The Indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per para 7.

 

(b)       The Indentor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in para 2 above.

 

(c)        The indentor prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

 

(d)       Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

 

 

9.         Last date and time of receipt of Bids

 

 

You are requested to submit the Sealed Bids superscribed on the envelope as "Bids for providing Security Services in KV Kodagu, Madikeri on service charge basis" within 13 days of publication of this notice in the Kannada daily i.e.                  “ Kannada Prabha” by 1.00 PM.  The tenders will be opened on 30.09.2016 at 3.30 PM at KV Kodagu Madikeri in the presence of bidders on last date of submission of tenders.  If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.1,000/- (Rupees One Thousand only) is to be deposited alongwith tender document.

 

The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV Kodagu.

                                                                                 
                                                                                                                                                                Yours faithfully,
 
 
                                                                                                                                                                                                      Signature
                  Name:
                                                                                               Designation:  
                                                                                                                                                    For and on behalf of the                                                   
                                                                                                        Kendriya Vidyalaya Kodagu.
 
 
 
ANNEXURE-‘A’
FORMAT OF BID
 
(All figures in Rs.)
S. No.
Category of
Manpower
Number
Unit monthly remuneration
EPF Rate
ESI Rate
Service charges/charges of uniforms/bonus/TDS  etc. including overhead profit
Monthly Unit Rate (Col.4+5+6+7)
Total monthly cost (Col.8X3)
1
2
3
4
5
6
7
8
9
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                                                                                                                           
 
NOTE:                        1.         Service Tax shall be quoted separately.
                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.
                        3.         Bidders quoting no Service Charges are liable to be rejected
 
We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also
Agree to enter into the agreement in the format enclosed.  Bid Security of Rs.____________(Rupees___________________________
__________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on_________________
 
                                                                                                                                                                                                                         (Bidder)
                                                                                                                                                                                                           Signature: _______
                                                                                                                                                                                                           Name : ________
 
                                                                                                                                                                                                                           
 
 

MODEL AGREEMENT FOR SERVICE CONTRACT

 

1.1     THE AGREEMENT 

THIS  AGREEMENT made and entered into on this  [DATE]  day of [MONTH] Two
Thousand [YEAR] between the The Kendriya Vidyalaya, Kodagu is administers by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India  through……………………located at Kendriya Vidyalaya, Kodagu , Near K M Cariyapp Circle, Madikeri- 571 201,KODAGU:Dist
         (herein after called ……………… which expression shall where the context so admits include its successors and permitted assigns) of the one part, and
 
1.1.1       [NAME OF THE CONTRACTING AGENCY] a [COMPANY/FIRM] registered office at
[ADDRESS] (hereinafter called the CONTRACTING AGENCY which expression shall where the context so admits include its successors and permitted assigns) of the other part.
 
 

 1 *        In the format two types of brackets have been used. These are;

 
 

(i)        Square Bracket [   ]             :          these brackets indicate the

 (a)      [xxxxxxxx]                                         following;
                                                            :          replace the instruction by
 

                                                                       filling in relevant text;

 

(b)       [xx/yy/zz]                               :          among the options choose the

applicable one (s) and delete the rest;
 

(c)        [clause/phrase/sentence]  :          optional, choose whichever

                                                        applicable to the specific
                                                                       requirement.
The square brackets, symbols and the underscores if any are to be deleted on drafting of the agreement.
 

(ii)       Ordinary Brackets ( )         :           these brackets are a part                   of the text and are to be

                                                        retained.
 
  
 

DEFINITIONS

 

The agreement is general in nature wherein the particular office has been generally referred to as "INDENTING OFFICE" and the agency providing the service as "CONTRACTING AGENCY". If desired the word "INDENTING OFFICE" may be substituted by the acronym of the particular office and the CONTRACTING AGENCY by a suitable abbreviated name/acronym.

 

1.2       PREAMBLE

1.2.1                     WHEREAS THE CONTRACTING AGENCY is [engaged in/ carrying out] [define the present business / objective /activity of the CONTRACTING AGENCY] and is desirous of providing service to the ………………… [on/in/for] [name the area of service contract].
1.2.2                     WEHREAS …………………. at its [NAME OF THE OFFICE] (hereinafter called the INDENTING OFFICE) is seeking service on contract for [name of the area of service contract] as detailed in the Appendix-I to the agreement (hereinafter called the WORK).
Now therefore in consideration of the premises and mutual covenants here in after contained, the parties hereto agree as follows:
 

1.3       SCOPE OF THE AGREEMENT

1.3.1 The agreement details the terms and conditions, financial arrangements, responsibilities and obligations of the CONTRACITNG AGENCY and INDENTING OFFICE /pertaining to the WORK.
 

1.4       FINANCIAL ARRANGEMENTS

1.4.1   In consideration of the work to the work to be carried out by the CONTRACTING AGENCY the ……………….. shall pay to CONTRACTING AGENCY as follows after deducing Income Tax at source on the total amount:
(i)        Rs. ** per man month / man day / man hour on [DATE] of every month for the
service to be rendered by the CONTRACTING AGENCY subject to compliance of terms of the agreement by the CONTRACTING AGENCY.
**Rs._________________ For service contract on_____________
 

1.5       MODALITIES OF CONTRACT

1.5.1   This contract is of the nature of service contract for a specified period and not labour contract.
1.5.2   The responsibility of the CONTRACTING AGENCY and schedule of fulfillment thereof shall be as per Appendix - 1 to the Agreement.
 

1.5.3    There will be a Screening Committee for evaluation of progress of the WORK. ThisCommittee shall be set up by the INDENTING OFFICE. It will [fix/indentfy] the work to be done by the CONTRACTING AGENCY, targets/ milestones and criteria for completion of the Work. It shall also review the progress of the WORK at mid­term of contract period. If at any state the Screening Committee finds the performance of the CONTRACTING AGENCY unsatisfactory, a notice to that effect will be sent to CONTRACTING AGENCY and if it fails to improve its performance of WORK within seven days of the notice serviced, the continuation of this agreement will be reviewed by the INDENTING OFFICE and agreement shall be terminated by giving information in writing to that effect to the CONTRACTING AGENCY.

 

1.5.4    For the purpose of providing service, the working hours and days of workers deployed by the CONTRACTING  AGENCY in the premises of INDENTING OFFICE shall be as per para 2 of tender document.

 

1.6       RESPONSIBILITIES OF CONTRACTING AGENCY

1.6.1                     CONTRACTING AGENCY shall undertake the WORK as per schedule detailed in Appendix - 1 to the Agreement by providing manpower in the premises of the
INDENTING OFFICE.
 

1.6.2                     This period of completion of WORK will not be extended unless it is for the reason beyond the control of the CONTRACTING AGENCY for a period not exceeding six months.

1.6.3                     CONTRACTING  AGENCY  shall   substitute  suitable  workers   in   lieu of those provided by it in the INDENTING OFFICE for the purpose of WORK, if not found suitable by the INDENTING OFFICE on  initial evaluation within 48 hours of written notice. Similarly the INDENTING OFFICE will continue to hold the right toreject the replacement provided and ask for substitutes in cases of absentees / sick workers or otherwise on valid reasons.
1.6.4                     CONTRACTING AGENCY shall on receipt of advance notice of not less than 24 hours from  the  INDENTING  OFFICE,   provide  additional   manpower  or  make temporary withdrawal of manpower provided by it.
 

1.6.5                     CONTRACTING AGENCY shall be responsible for payment of salary, grant of leave and providing coverage for insurance medical benefits or such other statutory benefits   to   its   workers   provided   by   it   in   the   INDENTING   OFFICE.   The INDENTING OFFICE shall not be responsible for making any payment to them. Workers provided by CONTRACTING AGENCY  shall  be employees of the CONTRACTING AGENCY for all purpose and the INDENTING OFFICE shall not
have liability of any kind towards workers.

1.6.6                     CONTRACTING AGENCY shall be responsible for any damage to the property / equipment / material of the INDENTING OFFICE by its personnel during the course of or consequent to the WORK being rendered. [Intimation regarding damage shall be given in writing to the CONTRACTING AGENCY within a week].
 

1.6.7                     Liquidated damages for defaults on the part of the CONTRACTING AGENCY will be recovered from it. The decision of the head of INDENTING OFFICE shall befinal in this regard.

 

1.7       RESPONSIBILITIES OF THE INDENDING OFFICE

 

1.7.1                     INDENTING OFFICE shall provide all the basic working data available with it and afford all working facilities available with it to the authorized workers provided by the CONTRACTING AGENCY for fulfillment of the work.

 

1.7.2                   INDENTING   OFFICE    shall    permit   the   duly   authorized    workers of the CONTRACTING AGENCY at all convenient times to enter into and upon its premises where work is to the performed.

1.7.3                   INDENTING OFFICE will maintain a separate record of attendance of no. of workers provided by the CONTRACTING AGENCY. The payment will be released to the CONTRACTING AGENCY on prorata basis after deducting the days of absence without suitable replacement or poor performance.
 

1.8       COMPLETION

 

1.8.1 The WORK shall be deemed to have been completed on expiry of period of this contract and release of final payment to the CONTRACTING AGENCY by the INDENTING OFFICE subject to review by the Screening Committee set up vide provision 1.5.3.

 

1.9       CONFIDENTIALITY

 

1.9.1     during the tenure of the Agreement and [……………………years | thereafter the CONTRACTING AGENCY undertake on their behalf and on behalf of their subcontracts / employees / representatives / associates to maintain strict confidentiality and prevent disclosure thereof of all the information and "data exchanged / generated pertaining to work under this Agreement for any purposes other than in accordance with the Agreement.

 

2.1       FORCE MAJERE

 

2.1.1     Neither party shall be held responsible for non-fulfillment of their respective obligations under this Agreement due to the exigency of one or more of the force major events such as but not limited to Acts of God, war, flood, earthquake, strike, lockouts, epidemics, riots, civil commotion, etc, provided on the occurrence and cessation of any such events, the party affected thereby shall give a notice in writing to the other party within one month of such occurrence or cessation. If the force-majeure conditions continue beyond six months, the parties shall then mutually decide about the future course of action

 

2.2       EFFECTIVE-DATE, DURATION, TERMINATION OF THE AGREEMENT

2.2.1                                             The Agreement shall be effective from the date of acceptance of the offer as shown in the letter of acceptance of offer and award of work issued to CONTRACTING AGENCY and shall remain in force for a period of [months] from the said date.
2.2.2                    The Agreement shall be deemed to expire on completion of the period, as provided in para 1.8.1 unless extended by both the parties.
 

2.2.3                    During the tenure of the Agreement, parties hereto can terminate the Agreement either for breach of any of the terms and conditions of this Agreement or otherwise by giving a [         months] notice in writing to the defaulting party. Failure of either party to terminate the Agreement on account of breach or default by the other shall not constitute a waiver of that party's right to terminate this Agreement.

2.2.4                    In this event of termination of the Agreement vide provision 2.2.3 the rights and obligations of the parties thereto shall be settled by mutual discussion; the financial settlement shall take into consideration not only the expenditureincurred but also the expenditure committed by INDENTING OFFICE
2.2.5                    In the event of termination of agreement, the CONTRACTING AGENCY shall be liable to refund the amount, if any, paid in advance to it by the INDENTING OFFICE.
 

2.3       NOTICES

 
 

2.3.1           All notices and other communications required to be served on the CONTRACTING AGENCY under the terms of this Agreement, shall be considered to be duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the CONTRACTING AGENCY at its last known address. Similarly, any notice to be given to the INDENTING OFFICE shall be considered as duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the INDENTING OFFICE at its registered address at [New Delhi / name of the city],

 
 

2.4             AMMENDMENTS OF THE AGREEMET

 

2.4.1         No amendment or modification of this Agreement shall be valid unless the same is made in writing by both the parties or their authorized representatives and specifically stating the same to be an amendment of this Agreement. The modifications / changes shall be effective from the date on which they are made/ executed, unless otherwise agreed to.

 

2.5       ASSIGNMENT OF THE AGREEMENT

 

2.5.1      The rights and / or liabilities arising to any party to this Agreement shall not be assigned except with the written consent of the other party and subject to such terms and conditions as may be mutually agreed upon.

 

2.6       DISPUTE SETTLEMENT

 

2.6.1        In the event of any dispute or difference between the parties arising out of or in connection with the terms and conditions of this Agreement such dispute or differences shall be referred to the ……………………. The decision of the ……………………….. shall be final and binding on both the parties

 

SEAL OF THE PARTIES

In witness whereof the parties hereto have signed this Agreement on the day, month and year mentioned hereinbefore.
 

Parties                                                                       Parties

For and on behalf of KVS INDENTING OFFICE            For and on behalf of Contracting Agency
Signature ………………………………….                        Signature………………………..
Name ………………………………………                         Name…………………………….
Designation ……………………………….                        Designation………………………
Seal ………………………………………..                         Seal………………………………
 
Witness (Name and Address)                                Witness (Name and Address)       
 
1.                                                                                                                                                                                                        1.         

 

2.                                                                                 2.                        
 
 
  
 
Tender Notice Inviting  for House Keeping Services
 
 
 पत्रांक सं: LÄTü.13088 /Måü.ÌuÉ./Måü.QûÏ.eÉÏ./ 2016-17/                                                      ÌSlÉÉÇMü: 15.09.2016

 
 
TENDER DOCUMENT
 
Sub :  "Inviting Bid for engaging Service Provider Firm for providing Manpower including material through service contract.
 
     Sir/Madam,
 
The Kendriya Vidyalaya Kodagu, Madikeri is administered by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India for imparting education to the children of transferable Central Govt. Employees among others.
 
2.       Sealed competitive Bids are invited by the Kendriya Vidyalaya Kodagu, Madikeri from the reputed/registered Consultant/Service Provider Firm for providing Manpower through service contract initially for a period of 01 (one) year w.e.f 01-10-2016 (Central Govt.labour rates)  which may be extended by another one year, as indicated below:-
 
A.      Area of the Building                         Temporary accommodation provided
By District administration in Junior college campus 09 rooms and 06 toilets, corridors, and open areas.  Parties are advised to see the location.
 
            Address/Location of the                   Kendriya Vidyalaya Kodagu,
            Building                                              Near K M Cariyapp Circle,
                                                                        Madikeri- 571 201
                                                                        KODAGU:Dist
 
                     
B.       Man power required:-
 
 
S. No.
 
Category of Manpower
 
Minimum qualifications or/and experience
Number of workers required
In the following way/ timing
1.
Worker for cleanliness – Lady
Primary standard
01
8.00AM to 4.30PM
An outline of tasks to be carried out by different category of manpower provided is detailed as under:-
 
 
S.No.
 
Category of Manpower
 
Responsibilities
 
1.
Workers for cleanliness
To clean the class rooms,  office , toilets, corridors  wherever he/she is deputed
 
C.       Work will have to be got done in the following way:-                   
 
i)                    Sweeping of entire area of the building and surroundings of building and collection of all waste material and disposal of the same as per instructions of the KV Kodagu.
ii)                  Cleaning of the floor area with wet floor dusters and detergent disinfectants etc. once in the morning before opening the school and thereafter every 2 hours specially in the areas like corridors, toilets  etc. 
iii)                Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants once in the morning and again in the afternoon.
iv)                Regular dusting/cleaning of class room & office furniture (table and chair) and equipments, telephones, book cases, filing cabinets, almirahs and doors and windows including removal of cobwebs everyday before opening of the school i.e. 8.30 A.M.
v)                  The choking of the sanitary installations e.g. w.c’s Traps, Bottle traps, gully traps etc. is to be cleared within 24 hours of noticing the complaint.
vi)                Filling of water in all water tanks.
3.         Quoted Price:
(a)                                The Bidder shall quote unit rate which shall comprise of monthly remuneration, EPF, ESI & other statutory costs and Service Charges in the format of quotation only attached (Annexure - A).
(b)              The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.
(c)               The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.
(d)              The Bidder shall deposit Rs.1,000/- in the form of  crossed  DD  drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account  payable at Madikeri as earnest money alongwith the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.
 
(e)               The selected firm has to furnish performance security in the form crossed DD for an amount of Rs.5,000/- (Rupees Five Thousand only)  The Performance security shall be submitted within 10 days from the date of Notification of Award.  The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.
(f)               Telex or Facsimile Bids are not acceptable.
4.         Each Bidder must submit only one Bid.
 
5.          Validity of Bid:
The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.
 
6.  Terms and Conditions:
(a)                                The remuneration shall be disbursed through cheque at KVKodagu’s premises.
(b)                               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the KV Kodagu’s office/premises as per the monthly remuneration quoted without any deduction.
(c)                                The  Contracting Agency will submit the invoice/bill  alongwith proof of disbursement in triplicate after making the payment to the employees provided to the KV Kodagu’s office/premises supported with the following documents :-
(i)      Details of disbursement made to the staff furnishing cheque details for each payment,
(ii)     Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.
 
Payment to the Contracting agency will be released within 07 days from the date of the receipt of the invoice/bill.
(d)              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.
(e)                                 The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor/Client.
(f)                                  The normal School hours of KV Kodagu is from 8.30 am to 4.00 pm     six days from Monday to Saturday.  However, the Contracting Agency will provide the security services round the clock all the days in a month according to the duty timing shown at pre-pages/above.  KV Kodagu also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.  
(g)                               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:
 
 Total Monthly Remuneration = Monthly remuneration -A1
 
           where A1   =         Monthly remuneration      X  Nos. of days of absence
 
Nos. of days in the month
(h)       The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV Kodagu.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by KV Kodagu.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence /unsuitability for KV Kodagu shall be made within 24 hours.
 
(i)         The contracting Agency will be required to sign a contract with the KV Kodagu as per the Model Contract enclosed for ready reference.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.
(j)         In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KV Kodagu reserves the right to claim and recover damages from Contracting Agency.
(k)        The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.
(l)         The Contracting Agency will deploy the trained/professional security guards/security supervisor, preferably ex.servicemen, who are below the age of 50 years as well as physically fit and mentally alert.  Preference will be given to the Ex.servicemen.  The Contracting Agency will also ensure that the security guards are free from Aid or any other infectious disease before deployment for work.
(m)      The KV Kodagu shall provide a small guard room/space for Security  Guards deployed by the Contracting Agency.  No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the office except the staff of Contracting Agency on duty.
(n)       The Contracting Agency shall provide to their security personnel with impressive summer uniform as well as winter uniform with insignia.
  
7.         Evaluation of Bid:
 
The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner:
 
(i)         The bid will be treated as non-responsive if following documents are not attached :-
(a)       Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.
(b)       Audited Balance Sheet & Profit and Loss Account.
(c)        List of clientele during last 3 years along with cost of assignment.
(d)       PAN No. and Current IT clearance certificate.
(e)       Attested copy of proof of EPF registration.
(f)        Attested copy of proof of ESI registration.
(g)       Attested copy of proof of Service Tax Registration.
(h)       The Bidder shall deposit Rs.1,000/- in the form of crossed DD drawn in favour of Kendriya Vidyalaya Kodagu, VVN Account, payable at Madikeri as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.
 
(ii)        Remuneration of staff, quoted below minimum wages applicable for Un-skilled, Semi-skilled, Skilled, Clerical and Non-technical supervisory staff, in the Govt. of Karnataka shall render the Bid disqualified for evaluation.
 
(iii)       The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.
 
8.         Award of Contract:
 
(a)       The Indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per para 7.
 
(b)       The Indentor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in para 2 above.
 
(c)        The indentor prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.
 
(d)               Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.
 
 9.         Last date and time of receipt of Bids
 
You are requested to submit the Sealed Bids superscribed on the envelope as "Bids for providing House keeping Services in KV Kodagu, Madikeri on service charge basis" within 13 days of publication of this notice in the Kannada daily i.e. “ Kannada Prabha” by 1.00 PM.  The tenders will be opened on 30.09.2016 at 3.30 PM at KV Kodagu Madikeri in the presence of bidders on last date of submission of tenders.  If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.1,000/- (Rupees One Thousand only) is to be deposited alongwith tender document.
 
The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV Kodagu.
 
                                                                                                                                                                       Yours faithfully,
 
 
                                                                                                                                                                                                           Signature
               
                                              Name:
                                                                                                                                                                                     Designation:  
                                                                                                                                                                                     For and on behalf of the                                                                                                                                                                  Kendriya Vidyalaya Kodagu Madikeri
 
 
 
 
ANNEXURE-‘A’
FORMAT OF BID
 
(All figures in Rs.)
S. No.
Category of
Manpower
Number
Unit monthly remuneration
EPF Rate
ESI Rate
Service charges/ charges of uniforms/bonus  etc. including overhead profit
Monthly Unit Rate (Col.4+5+6+7+8)
Total monthly cost (Col.9X3)
1
2
3
4
5
6
7
8
9
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                                                                                                                           
 
NOTE:                        1.         Service Tax shall be quoted separately.
                        2.         In case of discrepancy between unit price and total price, the unit price shall prevail.
 
We agree to provide the above service of manpower including material and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement in the format enclosed.  Bid Security of Rs._________________ (Rupees_____________________________________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on____________________________
 
 
                                                                                                                                                                                                                       (Bidder)
                                                                                                                                                                                                            Signature:_______
                                                                                                                                                                                                             Name: _________


 

MODEL AGREEMENT FOR SERVICE CONTRACT

 

1.1     THE AGREEMENT 

1.1.1                   THIS  AGREEMENT made and entered into on this  [DATE]  day of [MONTH] Two
Thousand [YEAR] between the The Kendriya Vidyalaya Kodagu, Madikeri is administers by Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, under Ministry of HRD Govt. of India   (herein after called ……………… which expression shall where the context so admits include its successors and permitted assigns) of the one part, and
 
1.1.2       [NAME OF THE CONTRACTING AGENCY] a [COMPANY/FIRM] registered office at
[ADDRESS] (hereinafter called the CONTRACTING AGENCY which expression shall where the context so admits include its successors and permitted assigns) of the other part.
 
 

 

1 *        In the format two types of brackets have been used. These are;
 
 

(i)        Square Bracket [   ]             :          these brackets indicate the

 (a)      [xxxxxxxx]                                         following;
                                                            :          replace the instruction by
 

                                                                       filling in relevant text;

 

(b)       [xx/yy/zz]                               :          among the options choose the

applicable one (s) and delete the rest;
 

(c)        [clause/phrase/sentence]  :          optional, choose whichever

                                                        applicable to the specific
                                                                       requirement.
The square brackets, symbols and the underscores if any are to be deleted on drafting of the agreement.
 

(ii)       Ordinary Brackets ( )         :           these brackets are a part  of the text and are to be

                                                        retained.
 
  
 

DEFINITIONS

 

The agreement is general in nature wherein the particular office has been generally referred to as "INDENTING OFFICE" and the agency providing the service as "CONTRACTING AGENCY". If desired the word "INDENTING OFFICE" may be substituted by the acronym of the particular office and the CONTRACTING AGENCY by a suitable abbreviated name/acronym.

 

1.2       PREAMBLE

1.2.1                     WHEREAS THE CONTRACTING AGENCY is [engaged in/ carrying out] [define the present business / objective /activity of the CONTRACTING AGENCY] and is desirous of providing service to the ………………… [on/in/for] [name the area of service contract].
1.2.2                     WEHREAS …………………. at its [NAME OF THE OFFICE] (hereinafter called the INDENTING OFFICE) is seeking service on contract for [name of the area of service contract] as detailed in the Appendix-I to the agreement (hereinafter called the WORK).
Now therefore in consideration of the premises and mutual covenants here in after contained, the parties hereto agree as follows:
 

1.3       SCOPE OF THE AGREEMENT

1.3.1 The agreement details the terms and conditions, financial arrangements, responsibilities and obligations of the CONTRACITNG AGENCY and INDENTING OFFICE /pertaining to the WORK.
 

1.4       FINANCIAL ARRANGEMENTS

1.4.1   In consideration of the work to the work to be carried out by the CONTRACTING AGENCY the ……………….. shall pay to CONTRACTING AGENCY as follows after deducing Income Tax at source on the total amount:
(i)        Rs. ** per man month / man day / man hour on [DATE] of every month for the
service to be rendered by the CONTRACTING AGENCY subject to compliance of terms of the agreement by the CONTRACTING AGENCY.
**Rs._________________ For service contract on_____________
 

1.5       MODALITIES OF CONTRACT

1.5.1   This contract is of the nature of service contract for a specified period and not labour contract.
1.5.2   The responsibility of the CONTRACTING AGENCY and schedule of fulfillment thereof shall be as per Appendix - 1 to the Agreement.
 

1.5.3    There will be a Screening Committee for evaluation of progress of the WORK. This
Committee shall be set up by the INDENTING OFFICE.  It will [fix/indentfy] the work to be done by the CONTRACTING AGENCY, targets/ milestones and criteria for completion of the Work.  It shall also review the progress of the WORK at mid­term of contract period.  If at any state the Screening Committee finds the performance of the CONTRACTING AGENCY unsatisfactory, a notice to that effect will be sent to CONTRACTING AGENCY and if it fails to improve its performance of WORK within seven days of the notice serviced, the continuation of this agreement will be reviewed by the INDENTING OFFICE and agreement shall be terminated by giving information in writing to that effect to the CONTRACTING AGENCY.

 

1.5.4    For the purpose of providing service, the working hours and days of workers deployed by the CONTRACTING AGENCY in the premises of INDENTING OFFICE shall be as per para 2 of the tender document.

 

1.6       RESPONSIBILITIES OF CONTRACTING AGENCY

1.6.1                     CONTRACTING AGENCY shall undertake the WORK as per schedule detailed in Appendix - 1 to the Agreement by providing manpower including material in the premises of the
INDENTING OFFICE.
 

1.6.2                     This period of completion of WORK will not be extended unless it is for the reason beyond the control of the CONTRACTING AGENCY for a period not exceeding six months.

1.6.3                     CONTRACTING  AGENCY  shall   substitute  suitable  workers   in   lieu of those provided by it in the INDENTING OFFICE for the purpose of WORK, if not found suitable by the INDENTING OFFICE on initial evaluation within 48 hours of written notice. Similarly the INDENTING OFFICE will continue to hold the right to
reject the replacement provided and ask for substitutes in cases of absentees / sick workers or otherwise on valid reasons.
1.6.4                     CONTRACTING AGENCY shall on receipt of advance notice of not less than 24 hours from the INDENTING OFFICE, provide additional manpower or make temporary withdrawal of manpower provided by it.
 

1.6.5                     CONTRACTING AGENCY shall be responsible for payment of salary, grant of leave and providing coverage for insurance medical benefits or such other statutory benefits   to   its   workers   provided by it in the INDENTING OFFICE.  The INDENTING OFFICE shall not be responsible for making any payment to them.  Workers provided by CONTRACTING AGENCY shall  be employees of the CONTRACTING AGENCY for all purpose and the INDENTING OFFICE shall not have liability of any kind towards workers.

1.6.6                     CONTRACTING AGENCY shall be responsible for any damage to the property / equipment / material of the INDENTING OFFICE by its personnel during the course of or consequent to the WORK being rendered. [Intimation regarding damage shall be given in writing to the CONTRACTING AGENCY within a week].
 

1.6.7                     Liquidated damages for defaults on the part of the CONTRACTING AGENCY will be recovered from it. The decision of the head of INDENTING OFFICE shall be
final in this regard.

 

1.7       RESPONSIBILITIES OF THE INDENDING OFFICE

 

1.7.1                     INDENTING OFFICE shall provide all the basic working data available with it and afford all working facilities available with it to the authorized workers provided by the CONTRACTING AGENCY for fulfillment of the work.

 

1.7.2                   INDENTING   OFFICE    shall    permit   the   duly   authorized    workers of the CONTRACTING AGENCY at all convenient times to enter into and upon its premises where work is to the performed.

1.7.3                   INDENTING OFFICE will maintain a separate record of attendance of no. of workers provided by the CONTRACTING AGENCY.  The payment will be released to the CONTRACTING AGENCY on prorata basis after deducting the days of absence without suitable replacement or poor performance.
 

1.8       COMPLETION

 

1.8.1 The WORK shall be deemed to have been completed on expiry of period of this contract and release of final payment to the CONTRACTING AGENCY by the INDENTING OFFICE subject to review by the Screening Committee set up vide provision 1.5.3.

 

1.9       CONFIDENTIALITY

 

1.9.1     during the tenure of the Agreement and [……………………years | thereafter the CONTRACTING AGENCY undertake on their behalf and on behalf of their subcontracts / employees / representatives / associates to maintain strict confidentiality and prevent disclosure thereof of all the information and "data exchanged / generated pertaining to work under this Agreement for any purposes other than in accordance with the Agreement.

 
 

2.1       FORCE MAJERE

 

2.1.1     Neither party shall be held responsible for non-fulfillment of their respective obligations under this Agreement due to the exigency of one or more of the force major events such as but not limited to Acts of God, war, flood earthquake, strike, lockouts, epidemics, riots, civil commotion, etc, provided on the occurrence and cessation of any such events, the party affected thereby shall give a notice in writing to the other party within one month of such occurrence or cessation. If the force-majeure conditions continue beyond six months, the parties shall then mutually decide about the future course of action

 

2.2       EFFECTIVE-DATE, DURATION, TERMINATION OF THE AGREEMENT

2.2.1                                             The Agreement shall be effective from the date of acceptance of the offer as shown in the letter of acceptance of offer and award of work issued to CONTRACTING AGENCY and shall remain in force for a period of [months] from the said date.
2.2.2                    The Agreement shall be deemed to expire on completion of the period, as provided in para 1.8.1 unless extended by both the parties.
 

2.2.3                    During the tenure of the Agreement, parties hereto can terminate the Agreement either for breach of any of the terms and conditions of this Agreement or otherwise by giving a [         months] notice in writing to the defaulting party. Failure of either party to terminate the Agreement on account of breach or default by the other shall not constitute a waiver of that party's right to terminate this Agreement.

2.2.4                    In this event of termination of the Agreement vide provision 2.2.3 the rights and obligations of the parties thereto shall be settled by mutual discussion; the financial settlement shall take into consideration not only the expenditure
incurred but also the expenditure committed by INDENTING OFFICE.
2.2.5                    In the event of termination of agreement, the CONTRACTING AGENCY shall be liable to refund the amount, if any, paid in advance to it by the INDENTING OFFICE.
 

2.3       NOTICES

 
 

2.3.1           All notices and other communications required to be served on the CONTRACTING AGENCY under the terms of this Agreement, shall be considered to be duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the CONTRACTING AGENCY at its last known address.  Similarly, any notice to be given to the INDENTING OFFICE shall be considered as duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the INDENTING OFFICE at its registered address at [New Delhi / name of the city],

 
 

2.4             AMMENDMENTS OF THE AGREEMET

 

2.4.1         No amendment or modification of this Agreement shall be valid unless the same is made in writing by both the parties or their authorized representatives and specifically stating the same to be an amendment of this Agreement.  The modifications / changes shall be effective from the date on which they are made/ executed, unless otherwise agreed to.

 

2.5       ASSIGNMENT OF THE AGREEMENT

 

2.5.1      The rights and / or liabilities arising to any party to this Agreement shall not be assigned except with the written consent of the other party and subject to such terms and conditions as may be mutually agreed upon.

 

2.6       DISPUTE SETTLEMENT

 

2.6.1        In the event of any dispute or difference between the parties arising out of or in connection with the terms and conditions of this Agreement such dispute or differences shall be referred to the ……………………. The decision of the ……………………….. shall be final and binding on both the parties

 

SEAL OF THE PARTIES

In witness whereof the parties hereto have signed this Agreement on the day, month and year mentioned hereinbefore.
 

Parties                                                                       Parties

For and on behalf of KVS INDENTING OFFICE            For and on behalf of Contracting Agency
Signature ………………………………….                                            Signature………………………..
Name ………………………………………                                            Name…………………………….
Designation ……………………………….                                            Designation………………………
Seal ………………………………………..                                             Seal………………………………
 
Witness (Name and Address)                                                                Witness (Name and Address)       
 
1.                                                                                                                                                                                                                                                                                              1.         
2.                                                                                                                       2.        
 
 
                                               
 

2015-16 

Tender Notice

 

Notice inviting Tender for awarding contract for providing services of Data Entry Operator.

Sealed tenders are invited under bid system from reputed service provider for a period of three years w.e.f the date of effectiveness of the agreement on contract basis for their engagement in KV, Kodagu. The detailed information for outsourcing the service of aforesaid posts has been given in the Tender Document which may be downloaded from the website www.kvkodagu.ac.in. The downloaded tender document should be ac-companied with a DD for Rs.100/- (non re fundable) alongwith the tender bid. The EMD (refundable) of Rs.1OOO(Rupees One Thousand only) should also be paid by Demand Draft in favour of  KV Kodagu VVN A/c  payable at Madikeri alongwith the bid. The last date, time and place for submission of tender document is 30.09.15 by 3.00 PM in Principal Room.

                                                                                        PRINCIPAL

Visit Downloads page for Tender forms

 

 

 

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2014-15

 PLEASE SEE THE DOWNLOADS LINK IN THE BOTTOM SIDE OF HOME PAGE TO DOWNLOAD THE TENDER FORM AND TENDER INVITATION FORM

 

 

KENDRIYA VIDYALAYA KODAGU, MADIKERI

 

NEAR K.M.CARIYAPPA CIRCLE, MADIKERI  PIN – 571 201

TENDER NOTIFICATION

                Sealed Tenders are invited for awarding contract for AMC of Computers and for Out-sourcing the Security services & House Keeping services in Kendriya Vidyalaya Kodagu, Madikeri.  Sealed tenders (separate for each) should reach this office on or before 24.09.2014 (3.00 pm).  The tender form/document can be obtained from the office of the Principal at the above mentioned address on all working days (between 10.00 a.m. to 1.00 p.m.) against a non-refundable payment of Rs.250/- (Rupees Two Hundred Fifty Only). You can also download the Tender documents from the'ownloads' link in the Home page and may submit the tenders along with the DD for Rs.250 (drawn in favor of  KV KODAGU VVN A/c  payable at Madikeri). Please visit www.kvkodagu.ac.in for further details or contact Phone: 08272-224200.

                                                                                                                               Sd/-

                                                                                                                  PRINCIPAL

 

 

 

 

 

 

 

 

 

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2013-14 

KENDRIYA VIDYALAYA KODAGU,

 

NEAR K.M.CARIYAPPA CIRCLE, MADIKERI-571 201

                                                          RE- TENDER NOTICE

      Sealed Tenders are invited, in prescribed proforma, for the purchase of a RISO KZ 30 / RICOH GESTETNER  DX 2430 Automatic Master Printer (Digital Stencil Duplicator) for Kendriya Vidyalaya Kodagu, Madikeri.  Sealed tender from authorized dealers should reach this office on or before 01.03.2014.  The tender form/documents can be either downloaded from the Vidyalaya website : www.kvkodagu.org   or be obtained from the Office of the Principal  at the above mentioned address on all working days (between 10.00 AM to 3.00 PM) and a non-refundable payment of Rs.250/- (Rupees Two Hundred Fifty only) will be levied towards tender cost.

                                                                                                                       Sd/-

(Phone: 08272-224200)                                                                         PRINCIPAL